Reports To: Management Committee
Employment Type: Volunteer
Term: 2 years (elected at AGM in odd-numbered years. Clause 23)

Purpose of the Role: The President is responsible for leading the Nightcliff Football Club (NFC) and ensuring it operates in accordance with its Constitution, values, and legal obligations. This role provides leadership to the Committee, oversees club operations, and ensures the Club meets its goals and maintains strong relationships with stakeholders.

Qualifications & Desirable Characteristics:

• Hold or willing to apply for a volunteer Working with Children Check

• High level of communication and leadership skills

• Approachable, positive, and enthusiastic

• Experience in a leadership or governance role

• Knowledge of Australian Rules Football and local competition structures

• Receptive to change and committed to continuous improvement

Duties and Responsibilities:

• Uphold Clause 31 duties and Committee governance

• Disclose any conflicts of interest (Clause 40)

Pre-season, In-season, and Post-season tasks may include:

Governance & Leadership

• Chair all Committee and General Meetings, including the Annual General Meeting

• Ensure the Club complies with its Constitution and the Associations Act

• Lead the development and documentation of club culture and values

• Ensure the Club complies with AFLNT, NTFL, and other relevant league regulations in addition to legal and ethical standards.

• Ensure Clause 31 responsibilities are upheld by all Committee members

• Oversee succession planning by mentoring emerging leaders and ensuring role descriptions and transition plans are documented and reviewed annually

• Participate in an annual performance review process with the Committee to assess leadership effectiveness and identify areas for improvement

Operations & Oversight

• Oversee the implementation and annual review of club programs and strategic initiatives to ensure relevance and effectiveness

• Ensure all club roles and subcommittees have clear and current position descriptions

• Support volunteers with training and resources to succeed in their roles

• Ensure the health, safety, and wellbeing of all club members

Finance & Reporting

• Ensure the Committee receives regular and accurate financial reports

• Oversee budgeting and cash flow planning

• Ensure financial accountability and sustainability of the Club

Stakeholder Engagement

• Maintain strong relationships with key stakeholders including AFLNT, Nightcliff Sports Club, sponsors, and community partners

• Liaise with and oversee subcommittees to ensure alignment with strategic goals, documented responsibilities, and compliance with club policies

• Represent the Club at official functions and league meetings

Conflict Resolution & Compliance

• Lead or delegate formal conflict resolution processes in accordance with club policies and the NFC Constitution, ensuring impartiality and confidentiality

• Promote a respectful and inclusive club environment

• Review club structure annually to ensure it supports program delivery

Time Commitment: Approximately 4–10 hours per week, with flexibility depending on seasonal demands and club activities.

Reports To: President & Committee
Employment Type: Volunteer
Term: 2 years (Senior Vice President elected in odd-numbered years)

Purpose of the Role: The Senior Vice President acts as a key support to the President and provides leadership across the Club. This role helps coordinate committee activities, oversees club performance, and steps into the President’s duties when required. The Vice President ensures the Club operates effectively, ethically, and in accordance with its Constitution and legal obligations.

Qualifications & Desirable Characteristics:

• Hold or willing to apply for a current volunteer Working with Children Check

• Effective communication and leadership skills

• Understanding of league requirements at local, regional, and state levels

• Ability to coordinate club activities and planning

• Maintains confidentiality and impartiality

• Familiarity with club governance and operations

Duties and Responsibilities:

• Assist with strategic planning and leadership

• Support Clause 31 duties and Committee governance

• Disclose any conflicts of interest (Clause 40)

Pre-season, In-season, and Post-season tasks may include:

Leadership & Governance

• Support the President in leading the Club and setting meeting agendas

• Chair meetings in the absence of the President

• Be an alternate signatory for legal and financial matters

• Understand and uphold the Club’s Constitution, policies, and compliance obligations

• Coordinate club planning and ensure strategic documents are reviewed by the Committee

• Ensure compliance with safeguarding policies and promote a safe environment for children and young people in line with AFL and club standards

• Participate in formal conflict resolution procedures as outlined in the Club’s Constitution and Code of Conduct, ensuring impartiality and confidentiality

• Undertake any duties delegated by the President or Committee, with responsibilities documented and reviewed quarterly to ensure clarity and accountability

• Support succession planning by mentoring emerging leaders and assisting in identifying future committee candidates

• Participate in an annual performance review to assess effectiveness and identify areas for development

Time Commitment: Approximately 4–10 hours per week, with flexibility depending on seasonal demands and club activities.

Reports To: President & Committee
Employment Type: Volunteer
Term: 2 years (elected at AGM in even-numbered years, in accordance with Clause 23 of the Constitution).

Purpose of the Role: The Junior Football Coordinator is responsible for managing and overseeing all aspects of the club’s junior football program. This role ensures the smooth operation of junior teams, supports coaches and volunteers, and fosters a positive and inclusive environment for young players and their families.

Qualifications & Desirable Characteristics:

• Hold or willing to apply for a current volunteer Working with Children Check

• Strong passion for Australian Rules Football and experience working with junior players

• Excellent organizational and communication skills

• Ability to work collaboratively with coaches, parents, and club officials

• Leadership skills to inspire and support volunteers and junior players

• Proficiency in computer applications for record-keeping and communication

Duties and Responsibilities:

• Support Clause 31 duties and Committee governance

• Disclose any conflicts of interest (Clause 40)

Pre-season, In-season, and Post-season tasks may include:

Program Management

• Ensure compliance with safeguarding policies and promote a safe, respectful environment for children and young people

• Ensure all junior coaches and volunteers have current Working with Children Checks and meet screening requirements

• Develop and implement the club’s junior football program in line with club values and objectives

• Coordinate player registrations and training schedules in alignment with other club teams

• Ensure accurate records of player registrations, team lists, and statistics

• Participate in an annual review of the junior program and the Junior Coordinator role to ensure continuous improvement

  Coach & Volunteer Support

• Ensure junior coaches are accredited and adhere to the AFL Coach Code of Conduct, including equitable playing time and safe training practices

• Recruit, train, and support junior coaches and volunteers

• Ensure coaches follow the club’s coaching philosophy and uphold standards of conduct

• Participate in formal conflict resolution procedures involving junior players, parents, or volunteers, ensuring impartiality and confidentiality

Player Development & Pathways

• Collaborate with coaches to create age-appropriate training programs

• Promote teamwork, fair play, and skill development

• Facilitate pathways for talented players to progress to higher-level teams or representative programs

Communication & Stakeholder Engagement

• Communicate training schedules, match fixtures, and club policies to coaches, parents, and players

• Liaise with league officials, other club coordinators, and external organizations

• Ensure compliance with league regulations and participation in competitions

Time Commitment: Approximately 2–6 hours per week, with increased activity during registration and competition periods.

Reports To: President & Committee
Employment Type: Volunteer
Term: Treasurer: 2 years (elected at the AGM in odd-numbered years (Clause 23)).

Purpose of the Role: To manage the financial affairs of the Club, including budgeting, reporting, compliance, and grant acquisition. This role ensures the Club operates in a financially responsible, transparent, and sustainable manner by overseeing both core financial operations and external funding opportunities (Clause 34)

Qualifications & Desirable Characteristics:

• Hold or willing to apply for a current volunteer Working with Children Check

• Financial literacy and bookkeeping experience

• Strong written and verbal communication skills

• Experience with budgeting, reporting, and financial compliance

• Ability to build relationships with funding bodies and stakeholders

• Familiarity with accounting software or spreadsheets (preferred)

• High attention to detail and time management skills

Duties and Responsibilities:

• Maintain financial records and prepare reports (Clause 34)

• Assist in preparing the annual budget and ensure Committee approval of expenditure aligns with budgetary limits (Clause 56(2))

• Ensure digital financial record-keeping and backups

• Disclose any conflicts of interest (Clause 40)

Pre-season, In-season, and Post-season tasks may include:

Financial Management

• Receive all club funds and issue receipts in the name of the Club

• Deposit all funds into the Club’s account within 5 working days

• Make authorised payments on behalf of the Club

• Ensure all cheques and payments are signed by two authorised Committee members

• Monitor financial risks and recommend controls to safeguard Club assets and ensure financial sustainability

• Maintain and review financial policies and procedures to ensure alignment with the Associations Act and best practice standards

Record Keeping & Reporting

• Maintain accurate and up-to-date financial records in accordance with the Act

• Prepare and present regular financial reports to the Committee

• Coordinate the preparation of the Club’s annual statement of accounts

• Ensure compliance with Clause 57 by coordinating the preparation and presentation of the Club’s annual statement of accounts and supporting the audit process

Grants Planning & Acquisition

• Maintain a database of future projects and funding priorities

• Identify and pursue suitable grant opportunities from government, council, and private sources

• Liaise with Committee members to align funding with Club needs

• Build and maintain relationships with funding bodies and agencies

• Coordinate and submit grant applications with supporting documentation

Grants Management & Reporting

• Monitor progress and compliance of successful grants

• Submit acquittals and evaluations as required

• Ensure grant-related financial activities align with Club policies and Clause 34

• Maintain accurate records of all grant activities and documentation

• Provide regular updates to the Committee on grant outcomes

Compliance & Oversight

• Ensure confidential handling of financial records, sponsor agreements, and member transactions in accordance with the Club’s Code of Conduct

• Ensure compliance with all financial obligations under the Associations Act

• Maintain custody of all financial documents, securities, and records

• Support the Committee in financial planning and decision-making

• Participate in an annual performance review to assess financial management effectiveness and identify areas for improvement

Time Commitment: Approximately 5–12 hours per week, with increased activity during reporting and budgeting periods.

Reports To: President & Committee
Employment Type: Volunteer
Term: 2 years (elected in even-numbered years)

Purpose of the Role: The Secretary ensures the Club operates in accordance with its Constitution, By-Laws, and legal obligations. This role manages the Club’s records, correspondence, and communications, and supports the Committee in maintaining effective governance and administration.

Qualifications & Desirable Characteristics:

• Hold or willing to apply for a current volunteer Working with Children Check

• High-level organizational and administrative skills

• Effective written and verbal communication

• Strong computer literacy

• Ability to maintain confidentiality

• Familiarity with committee procedures and governance

Duties and Responsibilities:

• Maintain accurate minutes and correspondence (Clause 33)

• Ensure digital record-keeping and secure access to Club documents

• Maintain records of Working with Children Checks for relevant volunteers and ensure compliance with screening requirements

• Support governance compliance and Clause 31 duties

• Disclose any conflicts of interest (Clause 40)

Pre-season, In-season, and Post-season tasks may include:

Governance & Administration

• Schedule and organise Committee, Executive, and Annual General Meetings

• Prepare and distribute meeting agendas in consultation with Committee members

• Record and circulate minutes of all meetings

• Maintain accurate records of club activities and decisions

• Keep up-to-date contact details for Committee and members

• Maintain the register of members in accordance with the Associations Act

• Support the documentation and communication of disciplinary processes in collaboration with the Complaints Officer and Committee

Compliance & Legal Obligations

• Act as the Club’s Public Officer if appointed, ensuring compliance with reporting obligations under the Associations Act

• Ensure Club communications and records uphold safeguarding standards and confidentiality for children and young people

• Lodge required reports and notices with regulatory bodies

• Ensure the Club meets its legal and constitutional obligations

• Ensure confidential handling of complaints, disciplinary matters, and member information in accordance with the Club’s Code of Conduct

Operations & Support

• Facilitate player and coach registrations, clearances, and transfers

• Book venues for training and match day competitions

• Maintain the Club’s communication channels, including newsletters and notices

• Ensure the Club’s database is accurate and up to date

• Participate in an annual performance review to assess effectiveness and identify areas for improvement

Time Commitment: Approximately 3–10 hours per week, with flexibility depending on seasonal demands and club activities.

Reports To: Committee
Employment Type: Volunteer
Term: Appointed by the Committee unless elected directly at the AGM, in accordance with Clause 20(2) and Clause 23

Purpose of the Role: The Public Officer serves as the Club’s official liaison with the Northern Territory Government and is responsible for ensuring the Club complies with statutory obligations under the Associations Act. This role is critical for maintaining legal and regulatory compliance and safeguarding the Club’s governance records.

Key Responsibilities:

Statutory Compliance

• Support Clause 31 responsibilities by ensuring the Club complies with the Associations Act and maintains accurate governance records

• Ensure all required documents are filed with the Commissioner of Consumer Affairs in accordance with the Associations Act (Clause 35(1))

• Maintain a current copy of the Club’s Constitution (Clause 35(2))

• Ensure timely submission of annual returns and financial statements following the AGM, in accordance with Clause 57 and the Associations Act

• Submit annual returns and notify changes to the Club’s office bearers or Constitution

Governance Support

• Act as the point of contact for regulatory bodies regarding Club matters

• Ensure the Club’s legal obligations are met in relation to meetings, elections, and reporting

• Support the Committee in understanding and complying with relevant legislation

Record Keeping

• Maintain accurate records of filings, correspondence, and compliance documents

• Ensure timely updates to the Club’s official records when changes occur

Qualifications & Desirable Characteristics:

• Familiarity with the Associations Act and governance requirements

• Strong attention to detail and organisational skills

• Ability to work independently and maintain confidentiality

• Good communication and record-keeping abilities

• Must be a resident of the Northern Territory (Clause 28(1)(d))

Time Commitment: Approximately 1–2 hours per month, with increased activity around AGM, elections, and statutory filing deadlines.

Note: This role may be filled by election or appointment. If the position becomes vacant, the Committee must appoint a new Public Officer in accordance with the Act (Clause 30(2)).

Reports To: Committee
Employment Type: Volunteer
Term: 2 years (elected at the Annual General Meeting)

Purpose of the Role: Ordinary Committee Members support the effective governance and operation of the Nightcliff Football Club by contributing to decision-making, assisting with club activities, and representing the interests of members. They play a vital role in ensuring the Committee functions collaboratively and in accordance with the Constitution.

Qualifications & Desirable Characteristics:

• Must be a financial member of the Club, 18 years or older, and eligible under Clause 22 of the Constitution

• Willingness to contribute to the strategic and operational goals of the Club

• Strong communication and interpersonal skills

• Ability to work collaboratively and respectfully within a team

• Understanding of or willingness to learn about club governance and responsibilities under the Associations Act

Duties and Responsibilities:

• Support Clause 31 duties and Committee governance

• Disclose any conflicts of interest (Clause 40)

Pre-season, In-season, and Post-season tasks may include:

Governance & Participation

• Attend and actively participate in Committee meetings (minimum six per year)

• Contribute to discussions and decisions on club matters, policies, and planning

• Support the implementation of Committee decisions and club initiatives

• Assist with the review and development of club policies and procedures

• Participate in Committee induction and governance training to understand legal and ethical responsibilities

• Participate in Sub-Committees as appointed, ensuring alignment with Club objectives and reporting to the Committee

• Act with reasonable care, diligence, and in good faith in all Committee activities

Support & Representation

• Represent the interests of members and promote the values of the Club

• Assist with club events, match day duties, and subcommittees as required

• Provide support to office bearers and other volunteers when needed

• Always maintain confidentiality and act in the best interests of the Club

Compliance & Review

• Become familiar with the Club’s Constitution and the Associations Act

• Support the Club’s grievance and dispute resolution procedures (Clause 58), including respectful engagement and documentation

• Ensure the Club complies with its legal and regulatory obligations

• Participate in an annual review of the role and responsibilities to support continuous improvement and governance effectiveness

Time Commitment: Approximately 2–4 hours per week, with flexibility depending on seasonal activities and Committee responsibilities.

Reports To: Committee
Employment Type: Volunteer
Term: Annual appointment or as determined by the Committee

Purpose of the Role:

The Complaints Officer is responsible for managing and coordinating the club’s internal grievance and complaints process. This role ensures that all concerns raised by members, players, volunteers, or stakeholders are handled fairly, confidentially, and in accordance with the Club’s Constitution and Code of Conduct.

Qualifications & Desirable Characteristics:

• Strong interpersonal and communication skills

• High level of discretion and ability to maintain confidentiality

• Conflict resolution and problem-solving skills

• Understanding of or willingness to learn the Club’s Constitution and grievance procedures

• Ability to remain impartial and objective in all matters

Duties and Responsibilities:

• Participate in training on complaint handling, confidentiality, and safeguarding to ensure compliance with Club and league standards

• Declare any personal interest in a complaint and refer the matter to another Committee member or external mediator if impartiality cannot be maintained

Pre-season, In-season, and Post-season tasks may include:

Complaint Management

• Ensure complaints involving children or vulnerable persons are handled in accordance with safeguarding policies and referred appropriately

• Receive and acknowledge complaints or grievances raised by members, players, or volunteers

• Ensure all complaints are documented and handled in accordance with Clause 58 of the Constitution

• Facilitate meetings between parties to resolve disputes where appropriate

• Refer unresolved or serious matters to the Committee or an external mediator as required

Communication & Support

• Provide clear information to members about the complaints process

• Maintain open and respectful communication with all parties involved in a complaint

• Support a safe and inclusive environment by promoting respectful behaviour and early resolution of issues

• Where appropriate, facilitate informal resolution of complaints before formal escalation, in line with Club policy and the Code of Conduct

Reporting & Review

• Maintain confidential records of all complaints and their outcomes

• Provide de-identified reports to the Committee on complaint trends, ensuring no breach of confidentiality or privacy

• Review and update the Complaints Officer position description annually to reflect changes in policy, legislation, or Club needs

• Recommend improvements to the complaints process and related policies

Time Commitment:

Approximately 1–3 hours per week, with flexibility depending on the number and complexity of complaints received.

Reports To: Committee
Employment Type: Volunteer
Term: Annual appointment by the Club Committee

Purpose of the Role: The Tribunal Advocate represents players and officials of the Nightcliff Football Club in AFLNT Tribunal hearings. This role ensures fair representation, supports procedural compliance, and upholds the Club’s Code of Conduct during disciplinary proceedings.

Qualifications & Desirable Characteristics:

• Strong understanding of AFLNT By-Laws and Tribunal procedures

• Effective communication and interpersonal skills

• Ability to remain impartial and professional under pressure

• Strong organisational and time management skills

• Familiarity with the Club’s Code of Conduct and disciplinary processes

Duties and Responsibilities:

• Support Clause 31 responsibilities by ensuring Tribunal processes are conducted fairly and in alignment with Club governance

• Ensure Tribunal matters involving junior players or vulnerable persons are handled with sensitivity and in accordance with safeguarding policies

• Participate in annual training on AFLNT Tribunal procedures, Club policies, and ethical advocacy standards.

Pre-season, In-season, and Post-season tasks may include:

Appointment & Coordination

• Appointed annually by the Club Committee

• Maintain regular contact with the Club Secretary to monitor reports from Team Managers

• Coordinate with the President and the reported individual to determine whether to contest the report or accept the prescribed penalty

• Review available video footage (if applicable) to assist in decision-making

Preparation & Hearing Support

• Declare any personal interest in a Tribunal matter and refer the case to another Committee member or external advocate if impartiality cannot be maintained

• Arrange a meeting with the player or official to discuss Tribunal procedures and prepare for the hearing

• Confirm Tribunal hearing times and ensure availability of all parties

• Ensure the player arrives at least 15 minutes prior to the hearing for final briefing

• Advise players and witnesses of their obligation to attend, noting that failure to do so may breach By-Law 7.8

Appeals & Conduct

• Assist with lodging appeals only if new evidence is available or procedural errors occurred, in accordance with By-Law 7.9

• Ensure all parties conduct themselves respectfully and in line with the Club Code of Conduct during Tribunal proceedings

Reporting & Review

• Provide a brief de-identified summary of Tribunal outcomes to the Committee for governance review and policy improvement

• Review and update the Tribunal Advocate position description annually to reflect changes in AFLNT By-Laws and Club needs

Time Commitment: Approximately 1–3 hours per week, with increased activity during Tribunal periods or when reports are lodged.

Reports To: Committee
Employment Type: Volunteer
Term: Annual appointment or as determined by the Committee

Purpose of the Role: The Volunteer Coordinator is responsible for recruiting, supporting, and recognising volunteers across all areas of the club. This role ensures volunteers are well-informed, trained, and appreciated, contributing to a positive and sustainable club culture.

Qualifications & Desirable Characteristics:

• Hold or willing to apply for a current volunteer Working with Children Check

• Effective communication and interpersonal skills

• Strong organisational and time management abilities

• Positive and enthusiastic attitude with the ability to inspire others

• Ability to promote volunteerism and build strong relationships

Duties and Responsibilities:

• Support Clause 31 responsibilities by ensuring volunteer engagement aligns with Club governance, values, and compliance obligations

• Ensure all volunteers working with children or vulnerable persons have current Working with Children Checks and understand safeguarding responsibilities

Pre-season, In-season, and Post-season tasks may include:

Volunteer Recruitment & Induction

• Develop a detailed list of volunteer needs in collaboration with the Committee

• Identify the skills, knowledge, and time commitment required for each role

• Coordinate volunteer screening and onboarding procedures

• Organise orientation and training sessions for new volunteers

• Ensure volunteers are informed of their rights and responsibilities, including access to grievance procedures and support.

Support & Coordination

• Maintain volunteer rosters and work with the Secretary to keep accurate club records

• Ensure adequate volunteer coverage across all club areas and events

• Act as the primary contact for volunteers, addressing concerns and providing support

Recognition & Development

• Coordinate induction and ongoing training to ensure volunteers are confident, capable, and aligned with Club expectations

• Promote volunteer contributions throughout the season, not just at year-end

• Identify opportunities to improve the volunteer experience through training and support

• Review and update the Volunteer Coordinator position description annually to reflect evolving Club needs and volunteer trends

Time Commitment:

Approximately 1–5 hours per week, with flexibility depending on seasonal demands and club activities.

Reports To: Committee
Employment Type: Volunteer
Term: Annual appointment or as determined by the Committee

Purpose of the Role: The Social Events Coordinator is responsible for planning, organising, and delivering a calendar of social events that engage club members, support fundraising goals, and enhance the club’s community presence. This role plays a key part in building club culture and member satisfaction.

Qualifications & Desirable Characteristics:

• Creative and well-informed about event planning and community engagement

• Effective communication and interpersonal skills

• Ability to build strong relationships within the club and with external suppliers

• Well-organised and confident in delegating tasks

• Positive, enthusiastic, and proactive

Duties and Responsibilities:

• This role also supports Clause 31 of the Constitution by contributing to the Club’s culture, fundraising, and community engagement in a compliant and inclusive manner

Pre-season, In-season, and Post-season tasks may include:

Planning & Budgeting

• Work with the Treasurer to set fundraising targets for social events

• Ensure all event budgets, income, and expenses are documented and reported to the Treasurer and Committee

• Review previous seasons’ events and assess what worked well

• Develop a calendar of social events that appeals to a wide range of members

• Present proposed events, budgets, and expected outcomes to the Committee for approval

Event Coordination

• Organise logistics, bookings, and promotion for each event

• Act as the main point of contact for social enquiries and manage any issues or complaints

• Ensure events are inclusive, well-attended, and aligned with club values

• Ensure all events are planned with appropriate risk management, safety protocols, and compliance with Club policies on alcohol, behaviour, and safeguarding

• Delegate tasks to volunteers and ensure adequate support for each event

Review & Reporting

• At season’s end, review the success of each event with the Treasurer and Committee

• Document event details including suppliers, processes, and outcomes for future reference

• Update the Social Events Coordinator position description annually to reflect changes in Club priorities, compliance requirements, and member feedback.

Time Commitment: Approximately 2 hours per week, with increased hours during event weeks or as requested.

Social Media Coordinator

Reports To: Committee
Employment Type: Volunteer
Term: Annual appointment or as determined by the Committee (Clause 19)

Purpose of the Role: To manage the Club’s digital presence, with a primary focus on social media platforms. This role ensures timely, engaging, and compliant content is shared across digital channels to promote club activities, celebrate achievements, and foster community engagement, and ensuring all communications reflect the Club’s values and comply with its Constitution and Code of Conduct (Clause 59).

Qualifications & Desirable Characteristics:

• Proficiency in social media platforms (e.g. Facebook, Instagram, X)

• Strong written and visual communication skills

• Ability to create engaging digital content (graphics, videos, stories)

• Understanding of privacy, safeguarding, and digital conduct policies

• Strategic planning and time management skills

• Ability to work collaboratively and meet deadlines

Duties and Responsibilities:

• This role also supports Clause 31 of the Constitution by ensuring Club communications reflect governance standards, member protection, and community values

Social Media Strategy & Content

• Develop and implement a seasonal social media plan aligned with club priorities

• Manage and update the Club’s social media accounts with regular posts

• Share match results, player highlights, event promotions, and sponsor content

• Create and schedule content that reflects club values and engages members

• Monitor engagement metrics and adjust strategy to improve reach and impact

Digital Governance & Compliance

• Ensure all content complies with the Club’s Code of Conduct and safeguarding policies

• Protect member privacy, especially when posting about children or sensitive matters

• Maintain secure access to social media accounts and update permissions as needed

• Train volunteers or staff with access to Club accounts on responsible digital conduct

Collaboration & Support

• Work with coaches, team managers, and committee members to gather content

• Coordinate with the Marketing & Sponsorship Coordinator to ensure sponsor visibility

• Assist with digital promotion of club events and campaigns

• Document processes and maintain a content calendar for consistency

Access & Review

• Maintain secure access to social media accounts and update permissions as needed

• Ensure all individuals with access to Club accounts are trained in responsible communication and understand their obligations under the Code of Conduct.

• Evaluate communication effectiveness and report to the Committee

• Recommend improvements to digital engagement and media strategy

• Review and update the Social Media Coordinator position description annually to reflect changes in digital platforms, Club priorities, and compliance requirements

Time Commitment: Approximately 2–4 hours per week during the season, with increased activity around key events, match days, or media deadlines.

Note: This role is essential in shaping the Club’s public image and fostering a strong connection with members, supporters, and the wider community. It requires creativity, professionalism, and a commitment to the Club’s mission and values.

Reports To: Club Committee
Employment Type: Volunteer
Term: Annual appointment or as determined by the Committee (Clause 19)

Purpose of the Role: The Marketing & Sponsorship Coordinator is responsible for promoting the Club’s image and securing financial support through sponsorship. This role enhances the Club’s visibility, supports strategic growth, and ensures sponsor relationships are professionally managed and maintained. The role also ensures uniform distribution of promotional efforts and sponsor benefits across all Club activities and upholds strong governance practices in line with Club policies.

Qualifications & Desirable Characteristics:

• Experience or qualifications in marketing, public relations, or business development

• Strong written and verbal communication skills

• Organisational and planning abilities

• Creative and enthusiastic approach to promotion and engagement

• Ability to build and maintain professional relationships

• Understanding of Club policies including Code of Conduct (Clause 59)

• Awareness of equitable practices and governance principles

Duties and Responsibilities:

This role also supports Clause 31 of the Constitution by ensuring marketing and sponsorship activities are conducted ethically, transparently, and in alignment with Club governance

Marketing & Promotion

• Develop and implement a seasonal promotional plan that ensures uniform distribution of marketing efforts across all teams, age groups, and events

• Assist in attracting and securing sponsorships to support Club growth

• Ensure sponsor recognition is equitably and transparently distributed across Club materials, digital platforms, and events, avoiding bias or preferential treatment

• Support the Committee with marketing strategies and new business initiatives

• Promote Club events, milestones, and achievements to the community

Sponsorship Engagement & Servicing

• Review and develop sponsorship categories and packages that reflect transparent governance and fair value

• Meet sponsorship budget targets set during annual financial planning

• Act as the primary contact for all sponsorship enquiries

• Ensure all sponsorship contract obligations are fulfilled and documented

• Personally thank sponsors and seek feedback for future improvements

• Maintain an up-to-date sponsorship database and website listings

Administration & Governance

• Assist with collection of sponsorship applications and fees

• Document processes and contacts to support future marketing and sponsorship efforts

• Ensure all marketing and sponsorship activities align with Club governance policies and ethical standards

• Review and update the position description annually

• Provide regular reports to the Committee on marketing and sponsorship activities, including distribution metrics and compliance with governance standards

• Ensure sponsor and member data is stored securely and used in accordance with privacy laws and Club policies

• Review and update the Marketing & Sponsorship Coordinator position description annually to reflect changes in Club priorities, compliance requirements, and sponsor feedback

Time Commitment: Approximately 2–5 hours per week, with flexibility depending on seasonal demands, events, and sponsor activity.

Note: This role is essential to the Club’s financial sustainability and public engagement. It requires a proactive, professional, and collaborative individual committed to promoting the Club’s mission and values, while ensuring fairness, transparency, and accountability in all marketing and sponsorship activities.

Reports To: Senior Vice President
Employment Type: Volunteer
Term: Annual appointment or as determined by the Committee

Purpose of the Role: The NFC Women Operations Manager is responsible for overseeing the operations, development, and representation of women’s football programs within the club. This role ensures female players and teams are supported, visible, and integrated into all aspects of club planning, culture, and decision-making.

Qualifications & Desirable Characteristics:

• Hold or willing to apply for a current volunteer Working with Children Check

• Works well in a team environment

• Strong organisational and communication skills

• Strategic thinking and leadership ability

• Passion for women’s football and player development

Duties and Responsibilities:

• Support Clause 31 duties and Committee governance

• Disclose any conflicts of interest (Clause 40)

Pre-season, In-season, and Post-season tasks may include:

Program Coordination & Support

• Ensure coaches, team managers, and staff have the resources and information needed to succeed

• Coordinate the operations of women’s teams, including training, fixtures, and events

• Promote a positive, inclusive, and development-focused environment for female players

• Ensure player welfare and injury management protocols are followed

Representation & Advocacy

• Act as a representative voice for women within the club and Committee

• Ensure female programs are reflected in club strategy, planning, and public communications

• Advocate for fair access to facilities, resources, and scheduling

Growth & Visibility

• Promote the women’s programs to attract new players and teams

• Ensure female teams are represented in club media, events, and social content

• Monitor and support the sustainability and growth of female participation

Governance & Equity

• Ensure club investment supports the development of women’s football

• Collaborate with external stakeholders, including leagues and community partners

• Review and update the position description annually to reflect evolving needs

Administration & Compliance

• Maintain accurate records of player registrations, clearances, and team lists

• Ensure adherence to Club policies on discipline, drugs, alcohol, and conduct (Clause 60)

• Support grievance and dispute resolution processes (Clause 58)

Time Commitment: Approximately 3–4 hours per week, with flexibility depending on seasonal activities and events.

Note: This role is central to the Club’s football success and requires a proactive, organised, and passionate individual committed to the development of players and the Club’s long-term vision. The position description should be reviewed annually to reflect evolving needs and ensure alignment with governance and compliance obligations.

Reports To: Senior Vice President
Employment Type: Volunteer
Term: Annual appointment or as determined by the Committee (Clause 19)

Purpose of the Role: The NFC Men’s Football Operations Manager is responsible for overseeing the operations, development, and representation of the club’s senior and reserve men’s football programs. This role ensures male players and teams are supported, visible, and integrated into all aspects of club planning, culture, and decision-making.

Qualifications & Desirable Characteristics:

• Hold or willing to apply for a current volunteer Working with Children Check

• Works well in a team environment

• Strong organisational and communication skills

• Strategic thinking and leadership ability

• Passion for men’s football and player development

Duties and Responsibilities:

• Support Clause 31 duties and Committee governance

• Disclose any conflicts of interest (Clause 40)

Pre-season, In-season, and Post-season tasks may include:

Program Coordination & Support

• Ensure coaches, team managers, and support staff have the resources and information needed to succeed

• Coordinate training schedules, match day logistics, and team operations

• Promote a positive and performance-focused environment for male players

• Ensure player welfare and injury management protocols are followed

Representation & Advocacy

• Act as a representative voice for men’s football within the club and Committee

• Ensure men’s programs are reflected in club strategy, planning, and public communications

• Advocate for fair access to facilities, resources, and scheduling

Growth & Visibility

• Promote the men’s football program to attract and retain players

• Ensure male teams are represented in club media, events, and social content

• Monitor and support the sustainability and competitiveness of male participation

Governance & Equity

• Ensure club investment supports the development of men’s football

• Liaise with league officials, other club coordinators, and external stakeholders

• Review and update the position description annually to reflect evolving needs

Administration & Compliance

• Maintain accurate records of player registrations, clearances, and team lists

• Ensure adherence to Club policies on discipline, drugs, alcohol, and conduct (Clause 60)

• Support grievance and dispute resolution processes (Clause 58)

Time Commitment: Approximately 3–4 hours per week, with flexibility depending on seasonal activities and events.

Note: This role is central to the Club’s football success and requires a proactive, organised, and passionate individual committed to the development of players and the Club’s long-term vision. The position description should be reviewed annually to reflect evolving needs and ensure alignment with governance and compliance obligations.

Reports To: Committee & Club Secretary
Employment Type: Volunteer
Term: Annual appointment or as determined by the Committee

Purpose of the Role: The Registrar is responsible for ensuring all players are registered and eligible to play in accordance with league rules and regulations. This role is essential for maintaining accurate player records, supporting insurance and compliance processes, and ensuring smooth match day operations.

Qualifications & Desirable Characteristics:

• Effective communication skills

• Strong organisational and time management abilities

• Positive and enthusiastic attitude

• Proficient computer and data entry skills

• Familiarity with league registration systems (preferred)

Duties and Responsibilities:

• Support Clause 31 responsibilities by ensuring accurate registration and reporting in line with Club and league governance

Player Registration & Compliance

• Register all new players within league guidelines and deadlines

• Ensure all player transfers are processed correctly

• Maintain accurate records of games played by each player

• Follow up with teams to confirm player eligibility before matches

Reporting & Record Keeping

• Ensure registration processes comply with AFLNT and league regulations, including deadlines, eligibility, and documentation standards

• Ensure player data is stored securely and handled in accordance with privacy laws and Club policies

• Process insurance claims in coordination with relevant bodies

• Maintain secure records of player votes and match-related data

• Provide player contact details to the Club Secretary for database updates

Financial & Administrative Support

• Liaise with the Treasurer regarding outstanding player fees

• Assist with communication to players regarding registration and compliance

• Ensure all registration documentation is complete and stored securely

• Review and update the Registrar position description annually to reflect changes in league systems and Club needs

Time Commitment:

Approximately 1–4 hours per week, with increased activity during pre-season and registration periods.

Reports To: Operations Manager
Employment Type: Volunteer
Term: Seasonal or as determined by the Committee

Purpose of the Role: The Trainer / Sports First Aid Officer provides medical support to players and officials during training sessions and matches. This role ensures the club meets health and safety standards and responds effectively to injuries and emergencies in line with AFL National Community Football Policy.

Qualifications & Desirable Characteristics:

• Meet the minimum qualifications as outlined in the AFL National Community Football Policy Handbook

• Good communication skills with players, coaches, and parents

• Strong decision-making and conflict resolution abilities

• Honest, reliable, and committed with a strong work ethic

• Hold or willing to obtain a current Working with Children Check

• Familiarity with emergency response protocols and first aid procedures

Duties and Responsibilities:

Pre-season, In-season, and Post-season tasks may include:

Health & Safety Protocols

• Understand and follow medical, health, and safety protocols including concussion, extreme weather, protective equipment, and injury management

• Use the HeadCheck Concussion Management App and stay updated on concussion procedures

• Be aware of critical medical information for players and officials, maintaining confidentiality

Emergency Preparedness

• Ensure all medical equipment is available and functional (e.g. first aid kit, stretcher, neck brace, defibrillator)

• Confirm ambulance access and emergency procedures are in place for all sessions and matches

Incident Response

• Act as the first point of contact for injuries or medical issues

• Coordinate emergency response including contacting ambulance or hospital if needed

• Manage severe injuries and life-threatening emergencies with immediate care

Communication & Record Keeping

• Communicate clearly with coaches, team managers, and club officials regarding incidents

• Maintain accurate records of injuries, treatments, and medical incidents

• Review and update the Trainer / Sports First Aid position description annually

Time Commitment: Approximately 4–8 hours per week, with flexibility depending on training schedules and match days.

Reports To: Committee
Employment Type: Volunteer
Term: Annual appointment or as determined by the Committee

Purpose of the Role:

The Player Recruitment Officer is responsible for promoting the club within the community to attract new players and retain existing ones. This role plays a key part in growing participation, building club culture, and ensuring teams are well-supported across all age groups.

Qualifications & Desirable Characteristics:

• Hold or willing to obtain a current Working with Children Check

• Works well in a team environment

• Strong organisational and communication skills

• Enthusiastic and approachable

• Passion for community sport and player development

Duties and Responsibilities:

Pre-season, In-season, and Post-season tasks may include:

Recruitment & Promotion

• Advertise and promote playing opportunities across all age groups

• Act as the first point of contact for parents and potential players seeking club information

• Organise and run “Come and Try” or “Meet the Coach” days to showcase the club experience

• Create marketing materials and maintain up-to-date recruitment information on the club website

Community Engagement

• Build and maintain relationships with key recruitment partners (e.g. junior clubs, schools, community groups)

• Implement recruitment strategies in collaboration with the Committee and coaching staff

• Represent the club at community events and school visits where appropriate

Administration & Review

• Maintain a register of recruitment contacts and activities

• Provide feedback and recommendations to the Committee on recruitment outcomes

• Review and update the Player Recruitment Officer position description annually

Time Commitment: Approximately 1–2 hours per week, with increased activity during pre-season and recruitment campaigns.

Reports To: Operations Manager
Employment Type: Volunteer
Term: Annual appointment or as determined by the Committee (Clause 19)

Purpose of the Role: The Equipment & Facilities Coordinator is responsible for ensuring the Club’s physical assets—including equipment, buildings, and grounds—are safe, functional, and well-maintained. This role supports the Senior Vice President and Junior Coordinator by managing equipment inventory, coordinating maintenance activities, and ensuring NFC facilities are prepared for training, matches, and events.

Qualifications & Desirable Characteristics:

• Hold or willing to obtain a current volunteer Working with Children Check

• Strong organisational and planning skills

• Good communication and interpersonal abilities

• Honest, trustworthy, and proactive in problem-solving

• Ability to work collaboratively with coaches, volunteers, and committee members

• Basic computer skills for record-keeping and scheduling

Duties and Responsibilities:

• This role also supports Clause 31 of the Constitution by ensuring the Club’s physical environment meets operational, safety, and compliance standard

Pre-season

• Identify equipment and facility needs for the upcoming season

• Obtain quotes and seek Committee approval for purchases or repairs

• Repair or dispose of damaged or outdated equipment

• Maintain and update the equipment register

• Ensure all NFC facilities and equipment comply with relevant health and safety regulations

• Allocate equipment and coordinate facility readiness for training and matches

In-season

• Communicate regularly with coaches and club officers to ensure equipment and facility needs are met

• Monitor and maintain tidy, safe, and functional storage and facility areas

• Ensure equipment and facilities used by children or vulnerable persons are safe, age-appropriate, and maintained in accordance with safeguarding policies

• Track usage and condition of equipment and infrastructure

Post-season

• Collect and store all equipment

• Conduct a full stocktake and update the equipment register

• Repair or replace damaged items

• Follow up on any unreturned equipment

• Advise the Committee on future equipment and facility needs

Reporting & Oversight

• Identify and report risks related to equipment or facilities, and recommend mitigation strategies to the Committee

• Maintain a list of member skills and qualifications to assist with maintenance

• Provide updates and recommendations to the Committee as needed

• Review and update the position description annually to reflect changes in Club needs, safety standards, and compliance requirements

Time Commitment: Approximately 3–6 hours per week, with increased activity during pre-season and post-season periods.

Note: This role is essential to the Club’s operational readiness and safety. It requires a reliable, organised, and hands-on individual committed to supporting the Club and maintaining its assets.

Reports To: NFC Committee Member
Employment Type: Volunteer
Term: Only required at games hosted at NBCBO and as determined by the Committee

Purpose of the Role: The Canteen Coordinator / attendant is responsible for managing the operations of the club canteen during NFC-hosted games at Nightcliff Bendigo Community Bank Oval (NBCBO) and other designated events. This role ensures the canteen is run efficiently, safely, and in a way that supports the club’s financial and community goals.

Qualifications & Desirable Characteristics:

• Good communication and interpersonal skills

• Strong time management, organisational, and decision-making abilities

• Honest, reliable, and committed with a strong work ethic

• Understanding of food safety, hygiene, and kitchen operations

Pre-season, In-season, and Post-season tasks may include:

Planning & Setup

• Prepare and distribute a canteen roster at the start of the season, assigning families or teams to shifts

• Organise and maintain a clean, safe, and functional canteen environment

• Provide orientation and training for new volunteers on food handling and procedures

Operations & Service

• Establish and maintain a menu that offers variety and appeals to members and visitors

• Ensure the canteen is open and operational from the first game on home game days

• Maintain a cash float and manage takings during each event

• Monitor stock levels, replenish supplies, and dispose of expired items as needed

Financial & Administrative

• Source goods at competitive prices while maintaining quality

• Keep records of purchases, sales, and stock levels

• Organise a full clean-out and stocktake at the end of the season

Time Commitment: Approximately 2–4 hours per week, with increased hours on home game days or during special events.

Reports To: Football Operations Manager / Committee
Employment Type: Volunteer or Contract (as appointed)
Term: As determined by the Club Committee (Clause 54)

Purpose of the Role: The Coach is responsible for leading their appointed team to perform at the highest level of its capabilities. As the team’s leader, the Coach is accountable for player development, team culture, and adherence to the Club’s Constitution, AFLNT rules, and Codes of Conduct (Clause 59).

Qualifications & Desirable Characteristics:

• AFL-accredited coaching qualifications (as required by AFLNT)

• Strong leadership and communication skills

• Ability to mentor and develop players

• Knowledge of game strategy, rules, and player welfare

• Commitment to uphold the Club’s Constitution and AFLNT Codes of Conduct

Duties and Responsibilities:

Training & Development

• Organise and lead training sessions, delegating tasks to coaching staff as needed

• Ensure training is professional, inclusive, and starts on time

• Teach players the skills, rules, and ethics of the game

• Promote respect among players, officials, and opposition

• Foster a culture of hard work, discipline, and enjoyment

Leadership & Conduct

• Lead by example in composure, commitment, and passion for the game

• Know each player personally and understand their individual capabilities

• Encourage players to realise their potential through consistent support and guidance

• Uphold the Club’s Code of Conduct (Clause 59) and ensure players do the same

• Maintain respectful relationships with Club officials, AFLNT umpires, and stakeholders

Health & Safety

• Be informed of any injuries during training or match day

• Follow the advice of the Head Trainer regarding player fitness and injury management

• Ensure player welfare is always prioritised

Discipline & Integrity

• Enforce a zero-tolerance policy on performance-enhancing drugs, recreational drugs, and alcohol during team activities

• Take immediate disciplinary action for breaches, including exclusion from training or matches

• Report serious breaches to the controlling Committee for further action (Clause 60)

Governance & Club Alignment

• Operate within the framework of the NFC Constitution, including Clause 54 (Coaching Appointments)

• Respect decisions made by the Management Committee and contribute to a culture of accountability (Clause 19)

• Participate in sub-committees or match selection processes if appointed (Clause 50)

Time Commitment: Approximately 6–12 hours per week, with increased hours during match days and peak periods.

Note:

• The most important skill of a Coach is to know each player as a person.

• Recognising a player’s capacity and helping them realise their potential is the foundation of successful coaching.

Reports To: Junior Vice President / Junior Coordinator
Employment Type: Volunteer
Term: As determined by the Club Committee (Clause 54)

Purpose of the Role: The Coach is responsible for leading their appointed team to perform at the highest level of its capabilities. As the team’s leader, the Coach is accountable for player development, team culture, and adherence to the Club’s Constitution, AFLNT rules, and Codes of Conduct (Clause 59).

Qualifications & Desirable Characteristics:

• AFL-accredited coaching qualifications (as required by AFLNT)

• Strong leadership and communication skills

• Ability to mentor and develop players

• Knowledge of game strategy, rules, and player welfare

• Commitment to uphold the Club’s Constitution and Code of Conduct

• Commitment to uphold the NTFL and AFLNT Codes of Conduct

Duties and Responsibilities:

Training & Development

• Organise and lead training sessions, delegating tasks to coaching staff as needed

• Ensure training is professional, inclusive, and starts on time

• Teach players the skills, rules, and ethics of the game

• Promote respect among players, officials, and opposition

• Foster a culture of hard work, discipline, and enjoyment

Leadership & Conduct

• Lead by example in composure, commitment, and passion for the game

• Know each player personally and understand their individual capabilities

• Encourage players to realise their potential through consistent support and guidance

• Uphold the Club’s Code of Conduct (Clause 59) and ensure players do the same

• Maintain respectful relationships with Club officials, AFLNT umpires, and stakeholders

Health & Safety

• Be informed of any injuries during training or match day

• Follow the advice of the Head Trainer regarding player fitness and injury management

• Ensure player welfare is always prioritised

Discipline & Integrity

• Enforce a zero-tolerance policy on performance-enhancing drugs, recreational drugs, and alcohol during team activities

• Take immediate disciplinary action for breaches, including exclusion from training or matches

• Report serious breaches to the controlling Committee for further action (Clause 60)

Governance & Club Alignment

• Operate within the framework of the NFC Constitution, including Clause 54 (Coaching Appointments)

• Respect decisions made by the Management Committee and contribute to a culture of accountability (Clause 19)

• Participate in sub-committees or match selection processes if appointed (Clause 50)

Time Commitment: Approximately 6–12 hours per week, with increased hours during match days and peak periods.

Note:

• The most important skill of a Coach is to know each player as a person.

• Recognising a player’s capacity and helping them realise their potential is the foundation of successful coaching.

Reports To: Head Coach / Football Operations Manager
Employment Type: Volunteer or Contract (as appointed)
Term: As determined by the Club Committee

Purpose of the Role: The Assistant Coach supports the Head Coach in leading the team to perform at its highest potential. This role involves assisting in player development, fostering team culture, and ensuring compliance with the Club’s Constitution, AFLNT regulations, and Codes of Conduct.

Qualifications & Desirable Characteristics:

• AFL-accredited coaching qualifications (as required by AFLNT)

• Strong interpersonal and communication skills

• Ability to support and mentor players

• Understanding of game strategy, rules, and player welfare

• Commitment to uphold the Club’s Constitution and AFLNT Codes of Conduct

Duties and Responsibilities:

Training & Development

• Assist in planning and conducting training sessions under the direction of the Head Coach

• Support skill development and tactical understanding among players

• Promote punctuality, professionalism, and respect during training

• Encourage a positive and disciplined team environment

Leadership & Conduct

• Lead by example in attitude, sportsmanship, and commitment

• Build rapport with players and understand their individual needs and capabilities

• Reinforce the Club’s values and Code of Conduct

• Maintain respectful relationships with Club officials, AFLNT personnel, and stakeholders

Health & Safety

• Monitor player wellbeing and report injuries to the Head Coach and Head Trainer

• Support injury management protocols and player recovery plans

• Prioritise player safety during all team activities

Discipline & Integrity

• Support enforcement of Club policies on drugs, alcohol, and conduct

• Report any breaches of conduct to the Head Coach or Committee

• Assist in implementing disciplinary actions as directed

Governance & Club Alignment

• Operate within the framework of the NFC Constitution, including Clause 59 (Code of Conduct)

• Respect decisions made by the Management Committee and contribute to a culture of accountability

• Participate in sub-committees or match selection processes if appointed

Time Commitment:

Approximately 6–10 hours per week, with additional hours during match days and peak periods.

Note:

• The Assistant Coach plays a vital role in supporting the Head Coach and ensuring the team operates smoothly.

• Understanding each player as an individual and helping them grow is central to this role.

Reports To: Head Coach
Employment Type: Volunteer
Term: As determined by the Club Committee

Purpose of the Role: The Assistant Coach supports the Head Coach in leading the team to perform at its highest potential. This role involves assisting in player development, fostering team culture, and ensuring compliance with the Club’s Constitution, AFLNT regulations, and Codes of Conduct. Note: A second Assistant Coach may be appointed but only for 15+ divisions.

Qualifications & Desirable Characteristics:

• AFL-accredited coaching qualifications (as required by AFLNT)

• Strong interpersonal and communication skills

• Ability to support and mentor players

• Understanding of game strategy, rules, and player welfare

• Commitment to uphold the Club’s Constitution and Code of Conduct

• Commitment to uphold the NTFL and AFLNT Codes of Conduct

Duties and Responsibilities:

Training & Development

• Assist in planning and conducting training sessions under the direction of the Head Coach

• Support skill development and tactical understanding among players

• Promote punctuality, professionalism, and respect during training

• Encourage a positive and disciplined team environment

Leadership & Conduct

• Lead by example in attitude, sportsmanship, and commitment

• Build rapport with players and understand their individual needs and capabilities

• Reinforce the Club’s values and Code of Conduct

• Maintain respectful relationships with Club officials, AFLNT personnel, and stakeholders

Health & Safety

• Monitor player wellbeing and report injuries to the Head Coach and Head Trainer

• Support injury management protocols and player recovery plans

• Prioritise player safety during all team activities

Discipline & Integrity

• Support enforcement of Club policies on drugs, alcohol, and conduct

• Report any breaches of conduct to the Head Coach or Committee

• Assist in implementing disciplinary actions as directed

Governance & Club Alignment

• Operate within the framework of the NFC Constitution, including Clause 59 (Code of Conduct)

• Respect decisions made by the Management Committee and contribute to a culture of accountability

• Participate in sub-committees or match selection processes if appointed

Time Commitment:

Approximately 6–10 hours per week, with additional hours during match days and peak periods.

Note:

• The Assistant Coach plays a vital role in supporting the Head Coach and ensuring the team operates smoothly.

• Understanding each player as an individual and helping them grow is central to this role.

Reports To: Head Coach / Football Operations Manager
Employment Type: Volunteer
Term: Seasonal appointment

Purpose of the Role: The NFC Premier League Team Manager is responsible for the coordination and administration of all off-field activities for the Premier League team. This includes managing training logistics, match day operations, player support, and communication with AFLNT and media outlets.

Qualifications & Desirable Characteristics:

• Strong organisational and time management skills

• Effective communication and interpersonal abilities

• Ability to work under pressure and manage multiple tasks

• Familiarity with AFLNT systems and match day protocols (e.g. Sporting Pulse)

• Reliable, proactive, and detail-oriented

Duties and Responsibilities:

Training Nights

• Record training attendance, with a focus on senior players

• Ensure all senior players are registered online and have paid membership before Round 1

• Assist with training setup: fill water bottles, set out cones, bibs, and footballs

Prior to Game Day

• Submit a squad of 30 players (with jumper numbers) to AFLNT by 9:00am Thursday for Insight publication

• Submit selected team list to media outlets by 8:00pm Thursday (positions optional)

• Organise match day nutrition: 6 oranges, 11 bananas, 2 jumbo packs of snakes, 2 boxes of Hydralyte ice blocks, 2 containers of powdered Gatorade, and 24 tubs of yoghurt

• Prepare team sheets for all matches

• Create and send gate lists for away games to relevant venue contacts

• Collect ice vouchers for away games

• Organise water carriers and runners

Game Day

• Transport and set up all required equipment: water bottles, coolers, esky, towels, sponge bucket, guernseys, footballs, support bibs, and runner kits

• Distribute team sheets to umpires, opposition, timekeeper, and retain a spare

• Distribute best & fairest voting slips to coaching staff and two additional voters

• Set out pre-game nutrition in change rooms

• Distribute playing guernseys and shorts

During the Game

• Keep score and record goal kickers for post-game data entry

• Provide Gatorade at quarter breaks

• Refill water bottles as needed

• Distribute lollies and ice blocks at half time

• Organise ice bath setup for half time

Post-Game

• Collect and clean all guernseys, shorts, towels, and equipment (or delegate)

• Provide AFLNT Top 6 Players form to coach and submit to AFLNT (retain a copy for Sporting Pulse)

• Collect and seal best & fairest voting slips and deliver to designated club official

• Distribute award money to best on ground player

• Pack up and return all equipment to the club

• Tidy change rooms

• Enter match data into PlayHQ

Time Commitment: Approximately 6–10 hours per week, with increased hours on match days and during peak periods.

Reports To: Head Coach / Football Operations Manager
Employment Type: Volunteer
Term: Seasonal appointment

Purpose of the Role: The Team Manager is responsible for the coordination and administration of all off-field activities for their assigned team. This includes managing training logistics, match day operations, player support, and ensuring compliance with AFLNT By-Laws and Club procedures.

Qualifications & Desirable Characteristics:

• Strong organisational and time management skills

• Effective communication and interpersonal abilities

• Ability to work under pressure and manage multiple tasks

• Familiarity with AFLNT match day protocols and Club operations

• Reliable, proactive, and detail-oriented

Duties and Responsibilities:

Training Responsibilities

• Open and inspect change rooms and toilets; ensure soap and toilet paper are stocked

• Fill water bottles and prepare footballs, cones, tackle bags, and medical kit

• Record player attendance and note reasons for non-attendance

• Coordinate with Coach regarding injured players and alternative training options

• Register new players and complete relevant forms

• Recruit helpers to assist with water bottles, ball retrieval, and injury support

• Collect and secure all equipment after training; ensure facilities are locked and powered down

Game Day Preparation

• Collect team sheets, guernseys, water bottles, medical kits, esky, drinks, fruit, spare footballs, marker board, name tags, pens, spare gear

• Prepare post-game nutrition and hydration

• Distribute guernseys and ensure correct match attire (shorts, socks)

• Assign runner and water carrier shirts and record names on team sheet

• Prepare ice vest and ensure team sheets are distributed to required parties (self, umpires, opposition, timekeepers) per By-Law 2.18.1

• Keep Coach informed of time and coordinate team run-out with umpire arrival

• Lock change rooms once players exit and monitor throughout the game

• Maintain water supply and coordinate hydration breaks

• Ensure team enters field on time to avoid fines (By-Law 2.19)

During the Game

• Keep score and record goal kickers for post-game data entry

• Provide Gatorade and hydration at breaks

• Monitor water bottle levels and assist with refills

• Distribute lollies and ice blocks at half time

• Organise ice bath setup for half time

Post-Game Duties

• Collect and clean all guernseys, shorts, towels, and gear

• Record injuries and ensure treatment is documented by trainers

• Check with umpires for any reports and liaise with Club Admin/Secretary for paperwork

• Tidy change rooms and collect lost property

• Submit required documentation for ambulance attendance if applicable

• Enter match data into Sporting Pulse

Time Commitment: Approximately 6–10 hours per week, with increased hours on match days and during peak periods.

Reports To: Committee
Supports: Head Coach / Junior Coordinator
Employment Type: Volunteer
Term: Seasonal or as determined by the Committee

Purpose of the Role: The Team Manager is responsible for the successful off-field management of the team and the welfare of its players. This role ensures that all administrative and logistical aspects of team operations are handled efficiently, allowing coaches and players to focus on performance and development.

Qualifications & Desirable Characteristics:

• Hold or willing to obtain a current Working with Children Check

• Strong oral and written communication skills

• Excellent organisational and time management abilities

• Knowledge of or willingness to learn competition rules and selection procedures

• Hold or willing to obtain a First Aid Certificate

• Previous experience in team management (preferred)

Duties and Responsibilities:

Pre-season, In-season, and Post-season tasks may include:

Administration & Logistics

• Manage team registrations and ensure all players are cleared to play

• Collect and maintain player profiles, signed forms (e.g. codes of behaviour, medical forms), and parent/guardian agreements

• Organise transport of gear, footballs, and trainers’ equipment for match days

• Ensure team sheets, goal kickers, and best & fairest votes are completed and submitted

• Coordinate with umpires and ensure match day paperwork is collected and filed

Support & Communication

• Ensure coaches and players have the equipment and resources needed for training and games

• Act as a liaison between players, coaches, parents, and club officials

• Provide support to the coaching staff and match committee as needed

• Communicate key information to players and families in a timely and professional manner

Review & Reporting

• Maintain accurate records of team activities and player participation

• Review and update the Team Manager position description annually

• Report any issues or concerns to the Committee as required

Time Commitment: Approximately 4–7 hours per week, with increased activity on match days and during registration periods.

Reports To: Junior Coordinator / Club Committee
Works Closely With: Junior Coordinator, Senior Men’s & Women’s Coaching Staff, Club Committee
Employment Type: Volunteer
Term: Seasonal appointment (Pre-season to end of season)

Purpose of the Role

The Coach Coordinator – Junior Football is responsible for supporting, developing, and aligning junior coaches across the club. The role ensures a consistent, high-quality, player-centred junior football program that reflects the Nightcliff Football Club’s vision, values, and long-term development philosophy.

This position exists to mentor and guide coaches, strengthen coaching capability, and transition junior football from individual effort to a coordinated and sustainable club system.

The role also contributes to developing and strengthening the player pathway from junior football to senior levels at Nightcliff Football Club.

Club Objectives

• Be the football club that everybody wants to belong to, and nobody wants to leave

• Contribute to the advancement and development of Nightcliff Football juniors and senior football

• Provide opportunities for young men and women to participate in football in a friendly, inclusive, and supportive environment

• Develop the full potential of individuals by teaching values and life skills beyond football

• Be recognised for excellence within the community

• Achieve sustained success both on and off the field

The Coach Coordinator plays a key role in delivering these objectives through strong junior development and effective coach support.

Context Statement

Junior football at Nightcliff Football Club relies heavily on volunteer coaches with varying levels of experience and confidence. Feedback from coaches and club leaders has identified the need for improved coordination, mentoring, and alignment across age groups.

The Coach Coordinator provides leadership, structure, and consistency across the junior program. Working collaboratively with junior coordinators, senior coaching staff, and the club committee, this role strengthens coaching capability, enhances player development outcomes, and reinforces clear pathways from junior to senior football.

Key Duties and Responsibilities

1. Coach Support and Mentoring

• Act as the primary support and guidance contact for all junior coaches

• Provide mentoring, constructive feedback, and ongoing coaching support

• Assist coaches with training session planning, skill focus, and player development strategies

• Identify coaches requiring additional support and proactively provide guidance

2. Junior Development Framework

• Implement and maintain the Club’s Junior Development Vision and Principles

• Ensure age-appropriate coaching priorities are clearly understood and applied

• Promote consistent coaching language, teaching points, and development standards

• Support delivery of club-run skills clinics and player development programs

3. Coach Education and Development

• Coordinate internal coach education opportunities throughout the season

• Facilitate collaboration and knowledge sharing between coaches

• Liaise with AFL/AFLNT development resources where appropriate

• Promote best-practice coaching behaviours aligned with Club values

4. Junior–Senior Program Alignment

• Align junior coaching approaches with long-term player development pathways

• Support senior coach and player involvement in junior development

• Foster strong connections between junior players and the broader Club

5. Communication and Collaboration

• Act as a conduit between junior coaches, coordinators, senior coaches, and the Committee

• Provide clear, calm, and consistent communication

• Contribute to planning discussions around training, preseason, and development programs

Role Boundaries

• Not responsible for team selection or match-day decisions

• Not responsible for parent management or disciplinary matters

• Not responsible for uniforms, registrations, or administrative duties

Clear boundaries are essential to ensure sustainability, role effectiveness, and appropriate workload.

Review and Evaluation

Performance will be reviewed annually against agreed objectives and Key Performance Indicators (KPIs), as determined by the Club Committee.

Reports To: Team Manager
Employment Type: Volunteer
Term: Seasonal or as determined by the Committee

Purpose of the Role: The Trainer / Sports First Aid Officer provides medical support to players and officials during training sessions and matches. This role ensures the club meets health and safety standards and responds effectively to injuries and emergencies in line with AFL National Community Football Policy.

Qualifications & Desirable Characteristics:

• Meet the minimum qualifications as outlined in the AFL National Community Football Policy Handbook

• Good communication skills with players, coaches, and parents

• Strong decision-making and conflict resolution abilities

• Honest, reliable, and committed with a strong work ethic

• Hold or willing to obtain a current Working with Children Check

• Familiarity with emergency response protocols and first aid procedures

• Commitment to uphold the Club’s Constitution and Code of Conduct

• Commitment to uphold the NTFL and AFLNT Codes of Conduct

Duties and Responsibilities:

Pre-season, In-season, and Post-season tasks may include:

Health & Safety Protocols

• Understand and follow medical, health, and safety protocols including concussion, extreme weather, protective equipment, and injury management

• Use the HeadCheck Concussion Management App and stay updated on concussion procedures

• Be aware of critical medical information for players and officials, maintaining confidentiality

Emergency Preparedness

• Ensure all medical equipment is available and functional (e.g. first aid kit, stretcher, neck brace, defibrillator)

• Confirm ambulance access and emergency procedures are in place for all sessions and matches

Incident Response

• Act as the first point of contact for injuries or medical issues

• Coordinate emergency response including contacting ambulance or hospital if needed

• Manage severe injuries and life-threatening emergencies with immediate care

• A Trainer may not be used to coach players and may remain on the field only for the length of time taken to treat an injured player or to provide water

• A trainer is not permitted to act as second runner or to coach players and may remain on the field only for the length of time taken to treat an injured player

• One trainer only is allowed within the designated coaches box. A second trainer may be positioned inside the fence on the opposite side of the oval to the coaching area

• Attend to injured players on the ground. If any injury appears to be serious, qualified medical assistance should be obtained immediately

• Provide regular reports to the Coach/Assistant Coach/Team Manager/First Aid Trainer & Coordinator on the state of any injury to any player

• Provide post game treatment of any injuries to players.

Communication & Record Keeping

• Communicate clearly with coaches, team managers, and club officials regarding incidents

• Maintain accurate records of injuries, treatments, and medical incidents

• Review and update the Trainer / Sports First Aid position description annually

Time Commitment: Approximately 1-2 hours per week, with flexibility depending on training schedules and match days.

Reports To: Team Manager
Supports: Head Coach
Employment Type: Volunteer
Term: Seasonal or as determined by the Head Coach

Purpose of the Role: The Runner supports the coaching team on match day by delivering messages to players during gameplay. This role is essential for maintaining communication between the coach and players while ensuring minimal disruption to the flow of the game. Not required for U8-U10’s.

Qualifications & Desirable Characteristics:

• Effective verbal communication skills

• Good organisational and time management abilities

• Positive and enthusiastic attitude

• General level of fitness to move quickly across the field

• Understanding of game etiquette and league rules for runners

• Commitment to uphold the Club’s Constitution and Code of Conduct

• Commitment to uphold the NTFL and AFLNT Codes of Conduct

Duties and Responsibilities:

Match Day tasks include:

• Deliver messages from the coach to players during quarters

• Relay messages quickly and return immediately to the coach’s box

• Avoid loitering on the field or interfering with play

• The runner must not Coach on the ground

• The runner must remain outside the marked arc when there is a set shot on goal, or a kick in

• Do not engage with players, umpires, or officials beyond message delivery

• Wear the correct uniform or bib as required by league regulations

• Always maintain professionalism and neutrality

Time Commitment: Approximately 1-2 hours per week, primarily on match days or as requested.

Reports To: Team Manager
Employment Type: Volunteer

Purpose of the Role: The Timekeeper is responsible for accurately managing the timing of each quarter during match day and ensuring all timekeeping procedures are followed in accordance with league rules. This role is essential for the smooth and fair operation of games.

Qualifications & Desirable Characteristics:

• Effective communication skills

• Strong organisational and time management abilities

• Positive and enthusiastic attitude

• Attention to detail and ability to follow procedures

• Commitment to uphold the Club’s Constitution and Code of Conduct

• Commitment to uphold the NTFL and AFLNT Codes of Conduct

Duties and Responsibilities:

Match Day tasks include:

• Obtain Time Keepers card from the Team Manager, and be familiar with operation of the clock and siren provided

• Keep time for each quarter of the match using approved timing methods

• Record the duration of each quarter on official timecards

• Sound the siren at the start and end of each quarter in accordance with league rules

• Stop and start the clock as required by the association or league regulations

• Take photo record of the Time Keepers card after the game has finished and send to the Team Manager

• The Time Keepers card is to be handed to the Field Umpire at the conclusion of the match

Time Commitment: Approximately 1-2 hours per week.

Reports To: Team Manager
Employment Type: Volunteer

Purpose of the Role: The Umpire Escort is responsible for ensuring the safety and orderly movement of umpires to and from the field during match days. This role plays a key part in maintaining respect, professionalism, and security for match officials.

Qualifications & Desirable Characteristics:

• Effective communication skills

• Strong organisational and time management abilities

• Positive, respectful, and enthusiastic attitude

• Ability to remain calm and composed in high-pressure situations

• Commitment to uphold the Club’s Constitution and Code of Conduct

• Commitment to uphold the NTFL and AFLNT Codes of Conduct

Duties and Responsibilities:

Match Day tasks include:

• Escort umpires from their change rooms to the centre of the field before the start of the match

• Escort umpires from the field to their change rooms at half-time and full-time

• Escort umpires back to the field after the half-time break

• If the need arises, stand with umpires during quarter-time and three-quarter-time intervals to ensure their safety

• Be visible and attentive throughout the match to respond to any issues involving umpire safety

Time Commitment: Approximately 1-2 hours per week.

Reports To: Team Manager
Employment Type: Volunteer

Purpose of the Role: The Goal Umpire is responsible for accurately adjudicating and recording scores during matches. This includes signaling goals and behinds, maintaining impartiality, and ensuring the integrity of the game.

Qualifications & Desirable Characteristics:

• Ability to remain focused and impartial throughout the match

• Good communication and signalling skills

• Understanding of scoring rules and procedures

• Reliable and punctual

• Commitment to uphold the Club’s Constitution and Code of Conduct

• Commitment to uphold the NTFL and AFLNT Codes of Conduct

Duties and Responsibilities/ Match Day tasks include:

• Collect Goal Goflags and Goal Umpire card from the Team Manager

• Wear appropriate footwear.

• Accurately signal goals and behinds using approved hand signals

• Determine whether a goal or behind has been scored. NOTE: The whole of the ball must be over the whole of the line to be a score. To be a goal the ball must come off the leg anywhere below the knee

• Signal (hand, then flags) that a goal or behind has been scored after being given the all clear or touched all clear by a field umpire

• Record all goals and behinds scored by each team during a match on the Goal Umpires card in numerical sequence rather than dashes

• At the end of each quarter and at the end of each match, both goal umpires shall compare the score they have recorded. Have the scoreboard adjusted at the end of a quarter, where required

• At the end of the match, take a photo record of the final agreed scorecard and give record to the Team Manager.

• The Goal Umpires card is to be handed to the Field Umpire at the conclusion of the match (ensure Team Manager has a record of the scores first)

Reports To: Team Manager
Employment Type: Volunteer

Purpose of the Role: 2-3 Water Carriers are responsible for delivering water to players during matches, ensuring hydration while adhering to league rules and maintaining the flow and integrity of the game.

Qualifications & Desirable Characteristics:

• Should be 18 or older

• Ability to follow instructions and work as part of a team

• Positive and enthusiastic attitude

• General level of fitness to move quickly across the field

• Understanding of league rules regarding water carriers (or willingness to learn)

Duties and Responsibilities:

Match Day tasks include:

• Collect ice and fill the team water container and player bottles

• Deliver water to players during quarters as needed

• Return to the boundary line immediately after delivering water

• Remain off the playing surface when not actively delivering water

• Do not loiter on the field or interfere with play, players, or officials

• Do not deliver messages to players (this is the runner’s role)

• Wear the correct uniform or bib as required by league regulations

• Follow all league rules regarding the number of water carriers, age requirements, and access to the coach’s box

Time Commitment: Approximately 1–4 hours per week, primarily on match days or as requested.

Reports To: Team Manager
Employment Type: Volunteer

Purpose of the Role: The Boundary Umpire is responsible for judging when the ball is out of bounds, executing boundary throw-ins, and assisting the Field Umpire with decisions near the boundary line. This role ensures fair play and supports the smooth conduct of the game.

Qualifications & Desirable Characteristics:

• Good knowledge of the rules of Australian Football

• Strong observational skills and quick decision-making ability

• Physical fitness to cover boundary areas during the match

• Ability to work collaboratively with other umpires

• Calm and confident demeanor under pressure

Duties and Responsibilities:

Match Day tasks include:

• Monitor the boundary line to determine when the ball is out of bounds or out on the full

• Perform accurate boundary throw-ins to restart play

• Assist the Field Umpire with decisions near the boundary line

• Maintain positioning and awareness throughout the match

• Communicate clearly and respectfully with players and officials

Time Commitment: Approximately 1–4 hours per week, primarily on home game days or as requested.

Reports To: Team Manager
Employment Type: Volunteer

Purpose of the Role: Team Catering is responsible for providing fruit, icy poles, and other nutritious options to players on game days. This role supports player wellbeing and contributes to a positive team environment.

Qualifications & Desirable Characteristics:

• Ability to prepare and present healthy snacks

• Good organisational and time management skills

• Friendly, approachable, and team-oriented attitude

• Understanding of basic nutrition and hydration needs for athletes

Duties and Responsibilities:

Match Day tasks include:

• Prepare and deliver fruit / icy poles for players during matches

• Ensure availability of nutritious snacks and hydration options during breaks

• Coordinate with the Team Manager to meet any dietary needs or preferences

• Maintain cleanliness and hygiene in food preparation and serving areas

Time Commitment: Approximately 1–2 hours per week.

Reports To: Ground Manager
Employment Type: Volunteer
Term: Only required at games hosted at NBCBO and as determined by the Committee

Purpose of the Role: The Gate Keeper is responsible for collecting entrance fees at home games and ensuring that only authorised individuals are admitted during NFC-hosted games at Nightcliff Bendigo Community Bank Oval (NBCBO). This role supports the club’s financial operations and contributes to a welcoming and well-organised match day experience. Pickup of the Match Day kit from NTFL is required by 1pm on the Friday prior to the round commencing.

Qualifications & Desirable Characteristics:

• Effective communication and interpersonal skills

• Strong organisational and time management abilities

• Positive, enthusiastic, and reliable

• Comfortable handling cash and interacting with the public

Duties and Responsibilities:

Match Day tasks may include:

• Arrive at the ground at the time designated by the Committee

• Collect change and money bags/trays from the Treasurer before gates open

• Admit members with valid Club membership or guest passes

• Collect entrance fees from all other attendees in accordance with Club and League guidelines

• Remain at the gate for the duration agreed upon with the Committee

• Return all collected funds to the Treasurer at the end of the shift

• Assist other Committee members as needed

• Undertake additional tasks as requested by the President, Executive, or General Committee

Time Commitment: Approximately 1–4 hours on home game days or as requested.

Reports To: Canteen Coordinator
Employment Type: Volunteer
Term: Only required at games hosted at NBCBO and as determined by the Committee

Purpose of the Role: The Canteen Coordinator / attendant is responsible for managing the operations of the club canteen during NFC-hosted games at Nightcliff Bendigo Community Bank Oval (NBCBO) and other designated events. This role ensures the canteen is run efficiently, safely, and in a way that supports the club’s financial and community goals.

Qualifications & Desirable Characteristics:

• Good communication and interpersonal skills

• Strong time management, organisational, and decision-making abilities

• Honest, reliable, and committed with a strong work ethic

• Understanding of food safety, hygiene, and kitchen operations

Pre-season, In-season, and Post-season tasks may include:

Planning & Setup

• Prepare and distribute a canteen roster at the start of the season, assigning families or teams to shifts

• Organise and maintain a clean, safe, and functional canteen environment

• Provide orientation and training for new volunteers on food handling and procedures

Operations & Service

• Establish and maintain a menu that offers variety and appeals to members and visitors

• Ensure the canteen is open and operational from the first game on home game days

• Maintain a cash float and manage takings during each event

• Monitor stock levels, replenish supplies, and dispose of expired items as needed

Financial & Administrative

• Source goods at competitive prices while maintaining quality

• Keep records of purchases, sales, and stock levels

• Organise a full clean-out and stocktake at the end of the season

Time Commitment: Approximately 2–4 hours per week, with increased hours on home game days or during special events.

Reports To: Team Manager
Employment Type: Volunteer
Term: Only required at games hosted at NBCBO and as determined by the Committee

Purpose of the Role: The Scoreboard Attendant is responsible for accurately updating and maintaining the scoreboard during NFC-hosted games at Nightcliff Bendigo Community Bank Oval (NBCBO). This role ensures that scores are clearly visible and correct throughout the match, contributing to a professional and enjoyable game-day experience.

Qualifications & Desirable Characteristics:

• Attention to detail and accuracy

• Ability to work collaboratively with timekeepers and goal umpires

• Reliable and punctual

• Calm under pressure and able to respond quickly to scoring updates

Duties and Responsibilities:

Match Day tasks include:

• Update the scoreboard promptly and accurately as goals and behinds are scored

• Coordinate with timekeepers and goal umpires to confirm scoring decisions

• Ensure the scoreboard is visible and functioning properly throughout the match

• Arrive early to set up and test scoreboard equipment

• Report any technical issues to the Ground Manager immediately

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Time Commitment: Approximately 1–2 hours per week, specifically during NFC-hosted home games at NBCBO or as requested.